Querying An Agent A Guide To Following Up After Eight Months
Navigating the world of literary representation can be a complex dance, especially when it comes to querying agents and managing expectations. The query process itself is often a test of patience, requiring writers to balance persistence with professionalism. One of the most common dilemmas faced by authors is figuring out the appropriate time to follow up with an agent who has their manuscript (MS) under consideration. This situation, where an agent has had a full manuscript for over eight months and the author sent an updated version a month ago, presents a particularly delicate scenario. Should the author nudge the agent for an update, or continue to wait patiently? This question requires careful consideration of industry norms, the agent's stated preferences, and the potential impact of a follow-up. Understanding the nuances of agent-author communication is crucial for maintaining a positive relationship and ultimately securing representation. Before we dive into the specifics of this scenario, it's important to set the stage by discussing the typical timelines for agent responses and the factors that can influence those timelines. Agents are incredibly busy professionals who receive a high volume of submissions. They are constantly balancing their existing clients' needs with the search for new talent. This means that response times can vary significantly depending on the agent, the time of year, and the genre of the manuscript. Generally, if an agent requests a full manuscript, it indicates a strong initial interest in the project. However, it does not guarantee representation. Agents need time to read the manuscript thoroughly, consider its marketability, and discuss it with colleagues if necessary. The eight-month period mentioned in the query is indeed a significant amount of time, and it's understandable that the author is feeling anxious about the lack of response. Industry standards often suggest that waiting several months for a full manuscript response is not unusual, but after eight months, a follow-up is certainly within the realm of acceptable practice. The fact that the author sent an updated manuscript a month ago adds another layer to the situation. Sharing an updated version demonstrates the author's commitment to the project and provides the agent with the most current iteration of the work. This update could potentially expedite the agent's decision, but it also means the agent may need additional time to review the changes. Therefore, deciding whether to nudge the agent requires a thoughtful approach that considers all these factors.
Understanding Agent Response Times
Understanding agent response times is crucial for managing expectations during the querying process. Agents are incredibly busy professionals, often juggling multiple responsibilities, including representing existing clients, reviewing new submissions, negotiating contracts, and attending industry events. The sheer volume of queries they receive can be overwhelming, and this inevitably impacts their response times. While there are general guidelines and industry norms regarding response times, these can vary significantly based on several factors. One of the most significant factors influencing response time is the agent's workload. Agents who are actively building their client list or those who represent high-profile clients may have less time to devote to reading and responding to submissions. Similarly, agents who work in larger agencies might have more support staff to assist with the query process, while those in smaller agencies or who work independently may be more time-constrained. The genre of the manuscript can also play a role. Certain genres, such as commercial fiction and young adult, tend to be more competitive and generate a higher volume of queries, potentially leading to longer response times. Additionally, the time of year can impact response times. Agents may be particularly busy during certain periods, such as before and after major industry events like book fairs and conferences. Holidays and summer months can also lead to slower response times as agents take time off. Generally, if an agent requests a partial manuscript, a response within a few weeks to a couple of months is considered reasonable. For full manuscript requests, the timeframe is typically longer, ranging from three to six months. However, it's not uncommon for agents to take longer, especially if they are facing a particularly heavy workload or if they are deliberating over a difficult decision. It's important to note that these are just general guidelines, and individual agents may have their own specific response time preferences. Some agents explicitly state their response time expectations on their websites or in their query guidelines. Authors should always consult these guidelines before querying an agent. If an agent does not provide specific response time information, it's wise to err on the side of caution and allow ample time before following up. Sending a premature follow-up can be perceived as impatient or unprofessional, potentially damaging the author's chances of securing representation. In the context of the original query, the fact that the agent has had the full manuscript for over eight months is a significant amount of time. While it's not necessarily a guarantee of rejection, it certainly warrants consideration of a follow-up. The author's decision to send an updated manuscript a month ago further complicates the situation, as the agent may need additional time to review the revisions. Understanding these nuances of agent response times is crucial for authors as they navigate the querying process. By being aware of the factors that can influence response times, authors can manage their expectations and make informed decisions about when and how to follow up with agents.
The Etiquette of Nudging: When and How to Follow Up
The etiquette of nudging, or following up with an agent, is a delicate balance between assertiveness and professionalism. It's crucial to understand when it's appropriate to reach out and, equally important, how to do so in a way that doesn't jeopardize your chances of securing representation. As mentioned earlier, agents are incredibly busy individuals, and they appreciate authors who respect their time and workload. However, they also understand that authors are eager to hear back about their manuscripts, and a polite follow-up can be a reasonable way to check in on the status of a submission. The first rule of thumb is to always adhere to any specific guidelines provided by the agent. Many agents explicitly state their preferred method of communication and their expected response times on their websites or in their query guidelines. Following these instructions is paramount and demonstrates that you are attentive and respectful of their preferences. If an agent has not provided specific guidelines, a general rule of thumb is to wait at least the amount of time they typically take to respond, with a generous buffer period. For full manuscript requests, waiting six to eight months before following up is generally considered acceptable. In the scenario presented, the agent has had the full manuscript for over eight months, which certainly falls within the timeframe where a follow-up is warranted. However, the fact that the author sent an updated manuscript a month ago adds a layer of complexity. The agent may need additional time to review the revisions, so it's wise to consider this when deciding when and how to follow up. When you do decide to follow up, it's essential to keep your communication brief, polite, and professional. A simple email is usually the best approach. Avoid calling the agent unless they have explicitly stated that they prefer phone calls. Your email should be concise and to the point. Start by politely reminding the agent of your submission, including the title of your manuscript and the date you sent it. You can also briefly mention that you sent an updated version a month ago. Then, express your continued interest in being represented by the agent and inquire about the status of your submission. It's crucial to be respectful of the agent's time and acknowledge their busy schedule. Avoid making demands or sounding entitled to a response. Instead, express your understanding that they are likely juggling many projects and that you appreciate their consideration. A gentle inquiry like, "I understand you are very busy, but I was hoping you might have had a chance to consider my manuscript," is a good way to strike a respectful tone. It's also important to resist the urge to include additional information about your manuscript or your writing credentials in your follow-up email. Keep the focus on inquiring about the status of your submission, and avoid overwhelming the agent with unnecessary details. If the agent has requested exclusive consideration of your manuscript, it's essential to honor that agreement. Sending your manuscript to other agents while it's under exclusive review can damage your relationship with the agent and potentially hurt your chances of securing representation. In your follow-up email, you can reaffirm your commitment to exclusive consideration, if applicable. Ultimately, the goal of a follow-up is to politely check in on the status of your submission and reiterate your interest in being represented by the agent. By adhering to the etiquette of nudging, you can increase your chances of receiving a response without jeopardizing your relationship with the agent.
Crafting the Perfect Follow-Up Email: Tips and Examples
Crafting the perfect follow-up email is essential for striking the right balance between persistence and professionalism. Your email should be concise, polite, and informative, conveying your continued interest while respecting the agent's time and workload. The primary goal is to gently nudge the agent for an update on your submission without being pushy or demanding. Here are some tips and examples to help you craft an effective follow-up email. Start with a professional and polite greeting. Address the agent by their name and use a professional salutation, such as "Dear [Agent's Name]". Avoid overly casual greetings or addressing them by their first name unless you have an existing relationship with them. In the first paragraph, briefly remind the agent of your submission. Include the title of your manuscript, the date you submitted it, and the genre. This helps the agent quickly recall your submission and saves them time from having to search through their records. If you sent an updated manuscript, be sure to mention that as well, along with the date you sent the update. For example: "I hope this email finds you well. I am writing to follow up on my manuscript, [Manuscript Title], a [Genre] novel, which I submitted on [Date]. I also sent an updated version on [Date]." Express your continued interest in being represented by the agent. This is an opportunity to reiterate why you believe your manuscript would be a good fit for their list and why you are particularly interested in working with them. However, keep this brief and avoid repeating information from your initial query letter. For instance: "I remain very interested in the possibility of being represented by you and believe that [Manuscript Title] would be a strong addition to your list." Inquire about the status of your submission in a polite and understanding manner. This is the core of your follow-up email, and it's crucial to strike the right tone. Acknowledge the agent's busy schedule and express your understanding that they may not have had time to review your manuscript yet. Avoid making demands or sounding entitled to a response. A gentle inquiry is always the most effective approach. For example: "I understand that you are very busy, but I was hoping you might have had a chance to consider [Manuscript Title]. I would be grateful for any update you can provide." If you have any relevant news or updates about your manuscript, such as an award or positive feedback from beta readers, you can briefly mention it in your follow-up email. However, avoid overwhelming the agent with too much information. Keep it concise and relevant to the status of your submission. Close your email with a polite thank you and a professional closing. Express your gratitude for the agent's time and consideration, and use a professional closing such as "Thank you for your time and consideration" or "Sincerely". Include your full name and contact information in your signature. This makes it easy for the agent to reach you if they have any questions or want to discuss your manuscript further. Here's an example of a complete follow-up email: Dear [Agent's Name], I hope this email finds you well. I am writing to follow up on my manuscript, [Manuscript Title], a [Genre] novel, which I submitted on [Date]. I also sent an updated version on [Date]. I remain very interested in the possibility of being represented by you and believe that [Manuscript Title] would be a strong addition to your list. I understand that you are very busy, but I was hoping you might have had a chance to consider [Manuscript Title]. I would be grateful for any update you can provide. Thank you for your time and consideration. Sincerely, [Your Name] [Your Email Address] [Your Phone Number] By following these tips and examples, you can craft a follow-up email that is both professional and effective, increasing your chances of receiving a response from the agent.
Alternative Strategies While Waiting: Maximizing Your Time
While waiting for an agent's response, it's crucial to adopt alternative strategies to maximize your time and continue advancing your writing career. The querying process can be lengthy and often involves periods of waiting, but this time doesn't have to be unproductive. There are numerous ways to utilize this time effectively, both to improve your current manuscript and to lay the groundwork for future projects. One of the most beneficial strategies is to focus on improving your craft. Writing is a skill that requires constant practice and refinement, and there's always room for growth. Consider taking online writing courses, attending workshops, or joining a writing group. These opportunities provide valuable feedback, help you learn new techniques, and connect with other writers. Another effective strategy is to revise and polish your current manuscript. Even if you've already sent it to agents, there's always room for improvement. Re-read your manuscript with fresh eyes, paying close attention to areas that may need further development. Consider getting feedback from beta readers or a professional editor to identify areas for improvement. While waiting for a response, you can also start working on your next writing project. This not only keeps you productive but also prevents you from putting all your eggs in one basket. Starting a new project can be a welcome distraction from the stress of waiting and can help you maintain momentum in your writing career. Think about exploring new genres, experimenting with different writing styles, or developing new characters and storylines. This can broaden your creative horizons and help you grow as a writer. Building your author platform is another crucial strategy to pursue while waiting for an agent's response. An author platform is your online presence and network of readers, which can be instrumental in attracting an agent's attention and ultimately selling your books. Start by creating a professional website or blog where you can showcase your writing and connect with readers. Engage on social media platforms, such as Twitter, Instagram, and Facebook, to build your audience and interact with other writers and readers. Share your writing, post updates on your progress, and participate in relevant conversations. Networking with other writers and industry professionals is also essential. Attend writing conferences, workshops, and events to meet agents, editors, and fellow authors. Building relationships within the writing community can open doors to new opportunities and provide valuable support and advice. Consider joining a writing organization or association to connect with other writers and gain access to resources and opportunities. Submitting your work to literary magazines and contests can be another effective way to gain exposure and recognition while waiting for an agent's response. Getting published in reputable literary magazines can enhance your credibility and attract the attention of agents and editors. Entering writing contests can provide validation of your work and potentially lead to awards and prizes. Ultimately, the key to maximizing your time while waiting for an agent's response is to stay active, engaged, and proactive. Focus on improving your craft, developing new projects, building your author platform, and networking with other writers and industry professionals. By pursuing these alternative strategies, you can not only make the waiting period more productive but also increase your chances of success in your writing career.
Deciding on the Next Steps: To Nudge or Not to Nudge?
Deciding on the next steps in the querying process, specifically whether to nudge or not to nudge an agent, requires careful consideration of various factors. In the scenario presented, the agent has had the full manuscript for over eight months, and the author sent an updated version a month ago. This situation falls into a gray area where a follow-up is arguably warranted, but the timing and approach need to be carefully considered. Before making a decision, it's essential to weigh the potential benefits and risks of sending a nudge. On the one hand, a polite follow-up can serve as a gentle reminder to the agent and can potentially expedite a response. Agents are busy professionals, and it's possible that your manuscript has simply gotten lost in the shuffle. A well-crafted nudge can bring your submission back to their attention and increase the likelihood of a timely response. On the other hand, an ill-timed or poorly worded follow-up can be perceived as impatient or unprofessional and can potentially damage your chances of securing representation. Agents appreciate authors who respect their time and workload, and a demanding or entitled tone can be a turn-off. To make an informed decision, start by reviewing the agent's specific guidelines and preferences. As mentioned earlier, many agents explicitly state their preferred method of communication and their expected response times on their websites or in their query guidelines. If the agent has provided specific instructions, be sure to follow them carefully. If the agent has not provided specific guidelines, consider the general industry norms and the timeframe that has already elapsed. As a general rule, waiting six to eight months for a full manuscript response is considered reasonable before sending a follow-up. In this case, the agent has had the manuscript for over eight months, which suggests that a nudge is within the realm of acceptable practice. However, the fact that the author sent an updated version a month ago adds a layer of complexity. The agent may need additional time to review the revisions, so it's wise to factor this into your decision. Consider the tone and content of your previous communications with the agent. If you have already established a positive rapport, a gentle nudge may be more appropriate. However, if your previous interactions have been limited or if you sense any hesitation on the agent's part, a more cautious approach may be warranted. Before sending a follow-up, carefully review your manuscript and ensure that it is the best possible version of your work. If you have made any significant revisions since submitting it to the agent, consider whether it would be beneficial to highlight those changes in your follow-up email. If you decide to send a nudge, craft your email carefully, following the tips and examples provided earlier in this article. Keep your email concise, polite, and informative, and express your continued interest in being represented by the agent. Ultimately, the decision of whether to nudge or not to nudge is a personal one, and there is no one-size-fits-all answer. Weigh the potential benefits and risks carefully, consider the agent's specific guidelines and preferences, and use your best judgment to make the decision that feels right for you. If you choose to nudge, do so with professionalism and respect, and if you choose to wait, continue to focus on improving your craft and advancing your writing career. In conclusion, while the eight-month wait warrants a follow-up, the recent submission of an updated manuscript suggests patience is still key. A polite, brief nudge acknowledging the update and reiterating interest is a reasonable approach. If no response is received after a reasonable period (e.g., another month), it may be wise to consider other options while still holding the agent in high regard.
